The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
We don't believe in Hiring & Firing philosophy. We are looking for someone who can be a valuable asset to the company and looking for an organization to work for long term.
If you are a short-term employee or you switched more than three jobs in the last two years, please DO NOT APPLY.
ABOUT WEST END CONSULTANCY:
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West End Consultancy is an independent, international Residency, Citizenship, and investment firm. Our mission is to provide our clients with exceptional service and innovative solutions. We aim to transform the migration industry more transparent and trustworthy.
Our Group owns and operates five different companies spanning around UK, UAE, and India.
We are currently seeking a highly organized and detail-oriented Administrative Assistant cum Receptionist to join our team and support our daily office procedures.
Responsibilities:
As an Administrative Assistant, you will be responsible for the following tasks:
- Provide administrative support to the property management team, including scheduling appointments, maintaining calendars, and organizing meetings.
- Act as the first point of contact for clients, addressing their inquiries and concerns in a professional and timely manner.
- Assist in the preparation and distribution of service-related documents, such as agreements, notices, and any other relevant requests.
- Maintain accurate and up-to-date records of service-related information, including client details, Client's travel plans, relocation post-landing requests, and financial reports.
- Coordinate with UK office post landing staff and vendors to schedule post-landing services and ensure timely completion of work orders.
- Assist with accounts payable and receivable processes, including invoice processing, fee collection, and deposit tracking.
- Support marketing efforts by updating website content, and managing social media accounts (This is not mandatory yet preferred.
- Maintain office supplies inventory and order necessary items as needed.
- Perform general clerical duties, such as filing, photocopying, scanning, and data entry.
- Attend and participate in team meetings, training sessions, and other company events as required.
Requirements:
- High school diploma or equivalent; additional qualifications in business administration or a related field are a plus.
- A minimum of 2 years of experience in an administrative or support role, preferably within the property management or real estate industry.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Exceptional customer service skills, with a professional and courteous demeanor.
- Ability to work independently as well as collaboratively within a team environment.
- Knowledge of CRM software, such as Zoho CRM, and Salesforce is a plus.
Job Type: Full-time
Salary: AED3,000.00 - AED4,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Administration: 2 years (Required)
